Google ‘business travel agencies near me’ and you will be presented with thousands of options. However, featuring high on search engine rankings as ‘corporate travel agency near me’ does not mean they offer the right travel services for your business travel management needs. The question is, how do you choose the right one?
Booking corporate travel with a business travel agency near me is the best option, right?
You may be tempted to choose a local, brick-and-mortar business travel agency because they are close to your location and have access to travel consultants. However, booking and managing business travel has evolved Beyond relying on physical travel agencies and travel agents.
Online platforms like Travelpark have revolutionized business travel management, with corporate travel agencies from all over the world now accessible right where you sit at the click of a button. Booking and managing corporate travel is easier than ever. The development of the internet and business travel apps has given the corporate travel industry an upgrade.
Travel Manager and the traveler Businesses likewise now have access to a greater choice of travel agencies, offering more travel options at lower costs and with round-the-clock support. Modern business travel agencies operate outside the traditional 9 – 5 hours associated with brick-and-mortar travel providers to offer corporate travelers a solution on the go.
With this in mind, let’s take a closer look at the features that modern business travel agencies come with:
#1 – Booking and route selection is easy
Modern agencies improve the business travel booking experience compared to traditional travel management companies (TMCs). Brick-and-mortar travel agencies tend to book flights or trains, arrange accommodations, sort car rentals, and other aspects of business travel for you. However, it has its limitations – usually Fewer travel options, limited route choices, and time-consuming booking processes.
The time spent arranging business travel with a brick-and-mortar agency can be extensive because at each stage of the trip, accommodation and other aspects of the business trip must be booked separately.
Then all the paperwork you have to deal with comes via email, be it booking confirmations, invoices from multiple providers or itineraries, which then need to be organized and ready to travel. These tasks are even more so if you are booking group travel.
With TravelPerk, the booking process for all aspects of your business travel can be done in one place with faster, more efficient and simpler online booking tools. Also, you get access to its wide range flight And the train. If you need to book long-haul travel, you can plan the shortest route if you want to catch a connecting flight or train.
#2 – Cost-effectiveness
Traditional TMCs work with preferred providers. As such, they will often recommend these providers because of this Guarantees them a high commission. However, this is not necessarily the most cost-effective solution for your company or those traveling to represent your organization, especially when you want to keep travel costs down.
With fewer options, brick-and-mortar business travel agencies near you don’t always give you the best rates or enable you to take advantage of exclusive travel offers. A modern platform gives you access to a wide range of flights and accommodation options to choose from. Plus, you can get better deals or exclusive offers on airfare or rail travel, hotels or Airbnbs, and car rentals.
TravelPark equips you to monitor expenses and collect real-time travel data to manage business travel expenses so everything stays within budget and adheres to your corporate travel policy. This type of monitoring enables you to generate business travel reports and monitor the return on investment from the trips made.
#3 – Travel policy compliance
Correspondence with traditional business travel management companies is often an email or a phone call. This means that there is no guarantee that travel arrangements will be 100% compliant with your corporate travel program. If employees are making their own arrangements, can you be sure they are keeping within the budget outlined in your policy?
If your business travel policy states that all business travel bookings require approval, are your employees seeking the necessary approval before confirming their travel? As a travel manager, arrangements made via email or phone that you are not aware of can result in policy violations and possibly risk management oversight.
#4 – Fast, 24-7 human support
Brick-and-mortar business travel management companies near you will likely have limited hours of operation. This means that outside of office hours, the wait time for a response can be longer. In a travel emergency, this is far from ideal. Even those who redirect calls to an external call center are a bit hit-and-miss because the person on the other end of the phone is likely a third-party call handler.
A modern corporate travel management company can provide round-the-clock support on multiple fronts, be it through an in-app chat feature, email or phone. This ensures that business travelers are never left stranded when they need support the most.
In addition, travelers can take Alerts with updates on issues affecting their travel plans And talk to travel experts about making quick alternative arrangements.
#5 – Complete transparency
Booking a business trip with a brick-and-mortar corporate travel agency can be about a range of things. Additional costs and even hidden fees. There is little flexibility if you need to cancel or change your travel arrangements as you will be charged for any changes you wish to make. If you sign a contract with a traditional TMC, there is little you can do about these additional charges.
A modern business travel management company gives you greater freedom, flexibility and control over travel arrangements and transparency over travel costs. Terms of service tend to be much less stringent and you don’t have to worry about paying fees to change your travel plans or having refunds withheld if you have to cancel a business trip.
Why choose TravelPerk?
TravelPerk is specifically designed to support corporate travel management and business travelers, which means we are better equipped to meet your company’s travel needs than physical TMCs. Some of the features of TravelPerk include:
- FlexiPerk, which gives you the most flexible business travel solution. You can book any flight, hotel, car or train at any rate and cancel anytime. No questions were asked. Any part of a business trip can be quickly refunded, whether it’s flights, hotels, trains or car hire to give you the best travel experience possible.
- VAT Recovery, helps you avoid long and complicated VAT recovery processes and saves up to 20% of your annual travel budget.
- GreenPerk, which equips you to reduce emissions with data, set travel emissions targets and work with carbon offset solutions.