How TravelPerk and Pleo Help Luno Bring IRL Workers Together

As the world of work expands every day, companies are looking for simple and seamless ways to bring their teams together in real life. With employees spread across different cities and multiple countries, team cohesion is now more important than ever. But it brings a new challenge in organizing, managing and spending on travel for these precious personal moments.

This is where TravelPerk and Pleo come in. Together, we make it incredibly easy for our customers to book and manage real-life events. A quick booking on TravelPerk’s all-in-one platform combines Pleo’s ability to match each receipt with a specific expense for a seamless planning experience. No headache. No messy paperwork.

We caught up with Byron Cowie, Luno’s Head of Reporting and Control, who explained how the magical combination of TravelPark and Pleo brings people together and de-stresses IRL.

A spotlight on Luno

Luno is a global cryptocurrency investment company making investing easy for 11 million customers in 43 countries.

To run their business globally, Luno relies on a distributed team spread across several continents. They run 9 offices in UK, South Africa, Nigeria, Singapore, Malaysia, Indonesia, Australia and USA. They call their team “remote but reachable” — and they use TravelPerk to bring their employees together IRL.

They manage their expenses with our strategic partner Pleo, who helps Luno’s finance team forget what endless travel receipts and reimbursement claims look like.

A time before TravelPerk

Before the Covid-19 pandemic, Luno’s team had a credit card for all travel expenses. The company was small at the time, with only 4 people working on the finance team when Byron rejoined in 2018.

Soon, the plague struck and made any and all travel disappear.

According to Byron, this was actually a big relief for the finance team because of how problematic travel expense management was at the time. “We had to monitor the balance of the card used for travel booking and top it up. The problem was that many people booked on the same day, and it took quite some time for the deposit to be reflected on the card. Ultimately, it could be in three or four days when people simply cannot book travel.

And then in 2021, travel starts to come back and things get even more complicated: “Suddenly, after the pandemic lost the appetite for travel, people needed to see each other.”

Combined with this the headcount at Luno had increased significantly, meaning that managing travel was becoming a nightmare. In just a few years, Luno’s finance team alone grew from 4 to 40 people. These 40 people had a lot to do – and dealing with hotel and flight reimbursements was not on their agenda.

That’s when Luno found Travelpark.

Travelpark and the Pleio Age

Obviously, Luno had to find a solution. and fast. So, they came to TravelPerk and found that our platform saved Byron’s team time and money. Now, all their travel bookings and budgets are centralized in one place, and their travelers are finally able to book and manage their own trips in their own way.

Deploying a proper expense management solution made it even more perfect for the Luno team. Sign in to Pleo.

This was meant to be a temporary solution“, explains Byron, “But with Pleo, it turned out to be so seamless that we didn’t feel the need to change anything

The team offers both platforms with a user-friendly UI and of course, they can book their own travel, pay with the pre-financing company Pleo card linked to the Travelpark account and be completely independent of the finance department.

To date, Luno employees have booked 228 trips through TravelPerk, valued at nearly one million dollars.

“It’s been quite a game changer for us because as soon as we set up the TravelPark platform and all the approvals, we could just add a Pleo credit card, and that was it. We brought back travel for the company in about 2 weeks.”

How TravelPark Influences Luno’s Company Culture

Byron says he’s seen the introduction of Pleo and TravelPerk have had a positive impact on the company. “It has been great to empower people to spend freely where they need and where they were allowed to.”

It also affected the mood of the entire finance department. Now, there is no need to chase people for their receipts. They have complete control over budget and travel expenses across all departments. They don’t need to worry about an employee booking an out-of-budget hotel because that’s no longer an option!

Setting travel policies on TravelPerk and spending limits on Pleo cards means there’s no need for the finance team to directly participate in employee expenses. In turn, this frees up more time for them to spend on important tasks each day.

If you’d like to see how TravelPerk can help you save money on business travel, save time managing expenses, and improve travel policy compliance, schedule a demo to see our platform in action.

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