How to Create a Business Travel Report + Free Templates for 2022

Travel managers and those in charge of organizing business travel will require their travelers to submit a business travel report. This printable business travel report template gives travel managers an overview of expenses and budgets to help them improve future business trips.

Business trip reports are very important for companies. It is an important management tool to facilitate budgeting, reporting and cost auditing. Simply put, it confirms The company has a comprehensive view of the tripWhich in turn helps towards accurate reporting and overall improvement.

Before we get to our business travel report template, let’s take a look at what information you should include and why.

Business trip overview

Here you will give an executive summary of the business trip that includes:

  • purpose of travel
  • travel destination
  • Duration of travel
  • Participating staff

Plus any other information needed to summarize the trip.

Travel itinerary

The trip itinerary collects information on places visited, flight tickets used, hotel booked and car rental information to enable efficient expense reporting.

If you’re looking for a business travel itinerary template, you can check out our fully-customizable business travel itinerary template—best of all, it’s free to download and ready to use.

Meetings, events and activities

Now that you have established all the important information about the trip, transportation and accommodation, you need to specify the various activities, meetings and events.

Expense report

In this section you will present expenses—including amounts used and methods of payment—to enable the finance team to accurately report expenses and process any necessary reimbursements.

Attachments and documents

This part of the report can be divided into two important sections:

  • Invoice and Receipt: All proof of every expense
  • Other relevant documents: Contracts, certificates, and declarations that were produced during business trips

In this last section you can mention important things that happened during the trip, feedback on problems encountered and whether there are any important follow-up actions for actions taken during the trip.

Get your business travel report template

Compiling a business travel report is easy with a predefined template – just plug your travel information into the relevant section. Helpful when using travel report templates—not this one the best Ways to get things done.

Filling out endless reports can be a thing of the past With a travel management platform like TravelPerk. The platform enables you to book and manage your travel and automatically generates a business travel report after any trip.

You can connect it to your expense management solution to include expense details and automatically compile travel reports that make life easier for everyone involved—travel managers, traveling employees, and your finance team. Try TravelPerk today for a simplified business travel management and reporting experience. If you’re not quite ready to take the plunge, check out our ready-to-go business travel template below or our customizable version to get started in a flash.

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